Term Time Pay Calculator
Free UK calculator — instant, accurate results for term time pay
🏫 Term Time Pay Calculator
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Term-Time Pay Calculator: See Your Actual Earnings
Term-time pay differs from standard part-time pay because you work for a set number of weeks per year rather than all 52. Schools, nurseries, and some healthcare settings use term-time contracts extensively. This calculator shows your real earnings after applying both the hours and weeks adjustments to the full-time equivalent salary.
Most term-time workers receive 12 equal monthly payments, regardless of whether they are working or on school holidays. This creates consistent income even though actual working weeks vary between terms.
Factors That Affect Term-Time Pay
- Term weeks: The number of weeks you attend work during school terms. Ranges from 38-39 weeks depending on the local authority. Some roles include INSET days (typically 5), adding approximately one week.
- Holiday entitlement: 5.6 weeks statutory minimum, built into your salary calculation. You do not take holiday separately — it is included in the annual salary formula.
- Weekly hours: Many term-time roles are part-time (25-32.5 hours). Full-time hours for support staff are usually 37.5 or 36 depending on the council.
- Pay scale point: Your position on the NJC or local pay scale determines the FTE starting salary.
For school-specific calculations including teacher pay, use our schools calculator. To understand how your holiday entitlement is built into term-time pay, see our holiday pay guide.
Monthly Take-Home on Term-Time Pay
| FTE Salary | Hours | Weeks | Annual | Monthly Gross |
|---|---|---|---|---|
| £22,366 | 30/37.5 | 39 | £15,345 | £1,279 |
| £23,500 | 32.5/37.5 | 39 | £17,476 | £1,456 |
| £25,000 | 25/37.5 | 38 | £13,942 | £1,162 |
| £27,000 | 37.5/37.5 | 39 | £23,163 | £1,930 |
How to Use the Term Time Pay Calculator
Using our term time pay calculator is straightforward. Follow these steps to get accurate results for your situation:
- Enter your full-time salary — This is the annual salary for the equivalent full-time role, before any deductions. You'll find this on the job advert or your contract.
- Set the full-time hours — The standard working week for the role. Most UK employers use 37.5 or 40 hours per week.
- Enter your actual hours — Your contracted weekly hours. This is the number you actually work.
- Set your term weeks — The number of weeks per year you work (typically 38-39 for schools). Add your holiday entitlement weeks separately.
- Click Calculate — The term time pay calculator displays your results instantly, with annual, monthly, weekly, daily, and hourly breakdowns.
Worked Example: Term Time Pay Calculator
Let's work through a real example of using a term time pay calculator. Sarah is a school teaching assistant on a full-time equivalent salary of £23,500. She works term-time only (38 weeks) at 30 hours per week, while the full-time role is 37.5 hours per week for 52 weeks.
Step 1 — Calculate the hours pro rata: 30 ÷ 37.5 = 0.8 FTE
Step 2 — Calculate the weeks pro rata: (38 + 5.6 holiday weeks) ÷ 52.143 = 0.8356
Step 3 — Apply both adjustments: £23,500 × 0.8 × 0.8356 = £15,710 per year
This gives Sarah a monthly gross pay of approximately £1,309. However, because her pay is spread across 12 months, she receives the same amount each month even during school holidays.
Want to check a different scenario? Use our term time pay calculator above — enter your own figures to see your exact term-time salary.
Common Mistakes With Term Time Pay Calculator Results
- Forgetting holiday weeks: Term-time pay isn't just term weeks × weekly rate. You must add 5.6 weeks of statutory holiday to your term weeks before dividing by 52.143. Many employers include this in your annual hours calculation.
- Using 52 instead of 52.143: There are 365.25 days in a year (accounting for leap years), which gives 52.143 weeks — not exactly 52. This small difference affects your annual salary by up to £100.
- Confusing teaching and support staff scales: Teachers and support staff use completely different pay scales. Teaching assistants should use their local authority pay grade, not the Teachers' Pay Scale.
- Not including INSET days: Most contracts include 5 teacher training (INSET) days in addition to term weeks. Check whether your 38 or 39 weeks includes or excludes INSET days.
According to ACAS guidance, your employer should provide a clear breakdown of how your term-time salary is calculated. If the figures don't match, raise it with HR or contact ACAS for free advice.
Pro Rata Holiday Entitlement
Under the Working Time Regulations 1998, all UK workers are entitled to a minimum of 5.6 weeks' paid holiday per year (28 days for full-time). If you work part-time, your entitlement is calculated pro rata based on your actual hours or days worked.
| Days Worked/Week | FTE Ratio | Statutory Days/Year | Bank Holidays (pro rata) |
|---|---|---|---|
| 5 days (full-time) | 1.0 | 28 days | 8 days |
| 4 days/week | 0.8 | 22.4 days | 6.4 days |
| 3 days/week | 0.6 | 16.8 days | 4.8 days |
| 2.5 days/week | 0.5 | 14 days | 4 days |
| 2 days/week | 0.4 | 11.2 days | 3.2 days |
Holiday entitlement is always rounded up — never down — when the result is not a whole number, per ACAS guidance on holiday entitlement. Bank holidays may be included in or added on top of your statutory 28 days, depending on your contract.
All calculations on this page follow ACAS pro rata pay guidelines and are consistent with the UK Employment Rights Act 1996. Tax figures use HMRC 2025/26 rates. The April 2025 National Living Wage of £12.21/hour is applied where relevant.
Related Salary Calculators
Our term time pay calculator is just one of the tools available on ProRataCalculator. You may also find these useful: pro rata calculator, overtime calculator, holiday pay guide.
Last updated: February 2026. Verified against HMRC 2025/26 tax rates and April 2025 National Living Wage (£12.21/hour).
Frequently Asked Questions
Term-time salary = Full-time salary × (term weeks + holiday weeks) ÷ 52. For example, with 39 term weeks plus 5.6 holiday weeks: £30,000 × 44.6 ÷ 52 = £25,730.77.
Yes. Term-time workers are entitled to 5.6 weeks statutory holiday pro rata. This is usually built into the annual salary and spread across 12 equal monthly payments.
Most UK schools have 39 weeks of term time per year, split across three terms. Some academies may vary slightly. The remaining 13 weeks are school holidays.
Most employers pay term-time staff in 12 equal monthly instalments throughout the year, even during school holidays. This provides a consistent monthly income.