Term Time Only Salary Calculator Uk
Built for UK school support staff — accounts for term weeks and holidays
🏫 Term Time Only Salary Calculator Uk
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UK Term-Time Only Salary Calculator
This calculator determines the correct salary for UK workers on term-time only contracts — typically teaching assistants, school administrators, lunchtime supervisors, caretakers, and other school support staff. Term-time only pay requires a double pro rata calculation: once for hours worked per week, and once for weeks worked per year.
Standard UK school term is approximately 39 weeks. Including statutory holiday entitlement of 5.6 weeks, the typical term-time fraction is (39 + 5.6) ÷ 52 = 0.858.
Term-Time Salary Examples
| FTE Salary | Hours | Term Weeks | Actual Salary |
|---|---|---|---|
| £23,500 (TA) | 30 of 37.5 | 39 | £16,134 |
| £23,500 (TA) | 25 of 37.5 | 39 | £13,445 |
| £22,000 (Admin) | 37.5 (FT hrs) | 39 | £18,877 |
| £26,000 (HLTA) | 32.5 of 37.5 | 38 | £18,838 |
Understanding Your Term-Time Contract
Your contract should specify: your weekly hours, the number of term weeks you work, and how holiday entitlement is calculated. Some local authorities use 38 weeks, others 39, and a few use 38.4 or 39.2 weeks for precision. Always check your specific council's calculation method.
For a general pro rata calculation without term-time adjustment, use our pro rata calculator. For teacher-specific pay scales, try the teacher salary calculator. For questions about term-time holiday entitlement, see our holiday pay guide.
How to Use the Term Time Only Salary Calculator Uk
Using our term time only salary calculator uk is straightforward. Follow these steps to get accurate results for your situation:
- Enter your full-time salary — This is the annual salary for the equivalent full-time role, before any deductions. You'll find this on the job advert or your contract.
- Set the full-time hours — The standard working week for the role. Most UK employers use 37.5 or 40 hours per week.
- Enter your actual hours — Your contracted weekly hours. This is the number you actually work.
- Set your term weeks — The number of weeks per year you work (typically 38-39 for schools). Add your holiday entitlement weeks separately.
- Click Calculate — The term time only salary calculator uk displays your results instantly, with annual, monthly, weekly, daily, and hourly breakdowns.
Worked Example: Term Time Only Salary Calculator Uk
Let's work through a real example of using a term time only salary calculator uk. Sarah is a school teaching assistant on a full-time equivalent salary of £23,500. She works term-time only (38 weeks) at 30 hours per week, while the full-time role is 37.5 hours per week for 52 weeks.
Step 1 — Calculate the hours pro rata: 30 ÷ 37.5 = 0.8 FTE
Step 2 — Calculate the weeks pro rata: (38 + 5.6 holiday weeks) ÷ 52.143 = 0.8356
Step 3 — Apply both adjustments: £23,500 × 0.8 × 0.8356 = £15,710 per year
This gives Sarah a monthly gross pay of approximately £1,309. However, because her pay is spread across 12 months, she receives the same amount each month even during school holidays.
Want to check a different scenario? Use our term time only salary calculator uk above — enter your own figures to see your exact term-time salary.
Common Mistakes With Term Time Only Salary Calculator Uk Results
- Forgetting holiday weeks: Term-time pay isn't just term weeks × weekly rate. You must add 5.6 weeks of statutory holiday to your term weeks before dividing by 52.143. Many employers include this in your annual hours calculation.
- Using 52 instead of 52.143: There are 365.25 days in a year (accounting for leap years), which gives 52.143 weeks — not exactly 52. This small difference affects your annual salary by up to £100.
- Confusing teaching and support staff scales: Teachers and support staff use completely different pay scales. Teaching assistants should use their local authority pay grade, not the Teachers' Pay Scale.
- Not including INSET days: Most contracts include 5 teacher training (INSET) days in addition to term weeks. Check whether your 38 or 39 weeks includes or excludes INSET days.
According to ACAS guidance, your employer should provide a clear breakdown of how your term-time salary is calculated. If the figures don't match, raise it with HR or contact ACAS for free advice.
Pro Rata Holiday Entitlement
Under the Working Time Regulations 1998, all UK workers are entitled to a minimum of 5.6 weeks' paid holiday per year (28 days for full-time). If you work part-time, your entitlement is calculated pro rata based on your actual hours or days worked.
| Days Worked/Week | FTE Ratio | Statutory Days/Year | Bank Holidays (pro rata) |
|---|---|---|---|
| 5 days (full-time) | 1.0 | 28 days | 8 days |
| 4 days/week | 0.8 | 22.4 days | 6.4 days |
| 3 days/week | 0.6 | 16.8 days | 4.8 days |
| 2.5 days/week | 0.5 | 14 days | 4 days |
| 2 days/week | 0.4 | 11.2 days | 3.2 days |
Holiday entitlement is always rounded up — never down — when the result is not a whole number, per ACAS guidance on holiday entitlement. Bank holidays may be included in or added on top of your statutory 28 days, depending on your contract.
All calculations on this page follow ACAS pro rata pay guidelines and are consistent with the UK Employment Rights Act 1996. Tax figures use HMRC 2025/26 rates. The April 2025 National Living Wage of £12.21/hour is applied where relevant.
Related Salary Calculators
Our term time only salary calculator uk is just one of the tools available on ProRataCalculator. You may also find these useful: pro rata calculator, overtime calculator, holiday pay guide.
Last updated: February 2026. Verified against HMRC 2025/26 tax rates and April 2025 National Living Wage (£12.21/hour).
Frequently Asked Questions
Term-time salary = Full-time salary × (term weeks + holiday weeks) ÷ 52. For example, with 39 term weeks plus 5.6 holiday weeks: £30,000 × 44.6 ÷ 52 = £25,730.77.
Yes. Term-time workers are entitled to 5.6 weeks statutory holiday pro rata. This is usually built into the annual salary and spread across 12 equal monthly payments.
Most UK schools have 39 weeks of term time per year, split across three terms. Some academies may vary slightly. The remaining 13 weeks are school holidays.
Most employers pay term-time staff in 12 equal monthly instalments throughout the year, even during school holidays. This provides a consistent monthly income.